You can view all purchase orders on Employee Center from the Purchase Orders & Receiving page.
Viewing Purchase Orders
To view Purchase Orders:
- Log in to Employee Center.
- From the Finance and Purchasing menu, select Purchase Orders & Receiving.
The Purchase Orders & Receiving page displays.
Filtering Purchase Orders
Use the Filter commands to narrow down your list of Purchase Orders:
To filter the Purchase Order List:
- From Employee Center, access the Purchase Orders & Receiving page by clicking the Finance & Purchasing menu and then clicking Purchase Orders & Receiving.
- To filter Purchase Orders based on the creator:
- Click All to view all created Purchase Orders.
- Click Mine to view all Purchase Orders that you created.
- To filter Purchase Orders based on their Archive Status:
- To only view active Purchase Orders, choose Active from the Archive Status drop-down list.
- To only view archived Purchase Orders, choose Archived from the Archive Status drop-down list.
- To view Purchase Orders of all statues, choose Both from the Archive Status drop-down list.
- To filter Purchase Orders based on their Received Status:
- To view all Received Purchase Orders, choose Received from the drop-down list.
- To view Purchase Orders with a received status of Partial, choose Partial from the Received Status drop-down list.
- To view Purchase Orders with a received statue of None, choose None from the Received Status drop-down list.
- To view Purchase Orders of all received statuses, choose All Receive Statues from the Received Status drop-down list.
- To filter Purchase Orders based on their Completion Status:
- To view all open Purchase Orders, choose Open from the Completion Status drop-down list.
- To view all released Purchase Orders, choose Released from the Completion Status drop-down list.
- To view Purchase Orders that are pending approval, choose Pending Approval from the drop-down list.
- To view Purchase Orders that are pending pre-payment, choose Pending Prepayment from the drop-down list.
- To filter Purchase Orders based on their location, select the location from the Location drop-down list.
Searching Purchase Orders
To search Purchase Orders:
- From Employee Center, access the Purchase Orders & Receiving page by clicking the Finance & Purchasing menu and then clicking Purchase Orders & Receiving.
- In the Search field, type a term that you want to search for, and then click the magnifying glass.
The page updates based on the provided search string.
Exporting Purchase Orders
To export a Purchase Order to Microsoft Excel:
- From Employee Center, access the Purchase Orders & Receiving page by clicking the Finance & Purchasing menu and then clicking Purchase Orders & Receiving.
- Click Export.
The system exports the list of purchase orders to Microsoft Excel, to a file called Purchase Orders.xls.